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Posted : Thursday, June 27, 2024 08:56 AM
*Administrative Support Specialist - DISC* *-Job Number: 232919*
*Organization:* Data Institute Societal Challe
*Job Location:* Oklahoma-Norman-Norman Campus
*Schedule:* Full-time
*Work Schedule:* M-F, 8-5
*Work Type:* Onsite
*Salary Range:* Targeted salary: $16.
00/hr based on experience *Benefits Provided:* Yes *Required Attachments:* Resume, Cover Letter *\*\*\*To apply for this job you MUST go to jobs.
ou.
edu and click on, "External Applicants.
" Next, look for the search field that allows you to enter a job number, enter, 232919, this will let you review the job and apply.
\*\*\** *Job Description:* Under direct supervision, the Administrative Support Specialist provides support to the Data Institute for Societal Challenges (DISC) team.
The Administrative Support Specialist performs entry-level administrative support-oriented job duties, including but limited to assisting in event planning, coordinating, and scheduling meetings, and appointments, filing, data entry, preparing documents, inventory of office supplies, placing orders as needed, answering the phone, and sorting mail.
*Typical Functions May Include:* * Assists in planning and execution of a variety of DISC and DISC-sponsored events * Assist in creating, maintaining, and entering information into databases * Maintains office files that may be of a confidential nature.
* Schedules various appointments for office personnel and ensures administrative details are completed.
* Receives incoming calls for office personnel and refers to appropriate person.
* Records messages or responds to caller with routine information.
* Serves as a contact person for other employees or the outside public.
* Provides information regarding location or availability of materials, resources and services.
* Monitors and orders supplies for the office and completes requisitions.
* Opens, routes, and prepares incoming and outgoing mail.
May run errands for the department.
* Perform other administrative support such as coordinating and scheduling appointments and meetings, updating and sorting files, drafting, and proofreading correspondence, and conducting research * Performs related duties as assigned to successfully fulfill the function of the position.
*Job Requirements:* *Required Education:* * High School diploma or GED, *AND;* * 12 months office, clerical, or administrative support experience *Skills:* * Proficient in Microsoft Office, Zoom, and other frequently used document sharing applications such as Dropbox * Detail oriented for accuracy of data and information * Highly organized and able to handle multiple projects and deadlines * Able to communicate clearly and effectively, and build rapport quickly with students, faculty, and staff * Able to produce reports and complete work within deadlines * Strong initiative to solve problems * General office and customer service skills * Advanced office skills such as multi-line phone, copying, filing, faxing, and mail * Ability to work both independently and with interdepartmental teams on various initiatives * Must have proficient professional writing skills for drafting correspondence, summaries, and other documents * Highly motivated *Working Conditions:* * Must be able to engage in repetitive motions * Communicate effectively.
* Frequent exposure to pressure caused by deadlines and busy periods.
* Ability to communicate, including expressing oneself or exchanging information with others ability to use a computer daily.
* Stand, stoop, bend, and reach.
* Lifting boxes up to 50 lbs.
*Department Preferences:* * Previous OU experience * Previous experience managing multiple projects * Able to multitask and prioritize tasks *Special Instructions:* If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.
*Diversity Statement:* The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives.
The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.
*Equal Employment Opportunity Statement:* The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures.
This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
*Hiring contingent upon a Background Check? *Yes Job Type: Full-time Pay: $16.
00 per hour Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Paid time off * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift Work Location: In person
00/hr based on experience *Benefits Provided:* Yes *Required Attachments:* Resume, Cover Letter *\*\*\*To apply for this job you MUST go to jobs.
ou.
edu and click on, "External Applicants.
" Next, look for the search field that allows you to enter a job number, enter, 232919, this will let you review the job and apply.
\*\*\** *Job Description:* Under direct supervision, the Administrative Support Specialist provides support to the Data Institute for Societal Challenges (DISC) team.
The Administrative Support Specialist performs entry-level administrative support-oriented job duties, including but limited to assisting in event planning, coordinating, and scheduling meetings, and appointments, filing, data entry, preparing documents, inventory of office supplies, placing orders as needed, answering the phone, and sorting mail.
*Typical Functions May Include:* * Assists in planning and execution of a variety of DISC and DISC-sponsored events * Assist in creating, maintaining, and entering information into databases * Maintains office files that may be of a confidential nature.
* Schedules various appointments for office personnel and ensures administrative details are completed.
* Receives incoming calls for office personnel and refers to appropriate person.
* Records messages or responds to caller with routine information.
* Serves as a contact person for other employees or the outside public.
* Provides information regarding location or availability of materials, resources and services.
* Monitors and orders supplies for the office and completes requisitions.
* Opens, routes, and prepares incoming and outgoing mail.
May run errands for the department.
* Perform other administrative support such as coordinating and scheduling appointments and meetings, updating and sorting files, drafting, and proofreading correspondence, and conducting research * Performs related duties as assigned to successfully fulfill the function of the position.
*Job Requirements:* *Required Education:* * High School diploma or GED, *AND;* * 12 months office, clerical, or administrative support experience *Skills:* * Proficient in Microsoft Office, Zoom, and other frequently used document sharing applications such as Dropbox * Detail oriented for accuracy of data and information * Highly organized and able to handle multiple projects and deadlines * Able to communicate clearly and effectively, and build rapport quickly with students, faculty, and staff * Able to produce reports and complete work within deadlines * Strong initiative to solve problems * General office and customer service skills * Advanced office skills such as multi-line phone, copying, filing, faxing, and mail * Ability to work both independently and with interdepartmental teams on various initiatives * Must have proficient professional writing skills for drafting correspondence, summaries, and other documents * Highly motivated *Working Conditions:* * Must be able to engage in repetitive motions * Communicate effectively.
* Frequent exposure to pressure caused by deadlines and busy periods.
* Ability to communicate, including expressing oneself or exchanging information with others ability to use a computer daily.
* Stand, stoop, bend, and reach.
* Lifting boxes up to 50 lbs.
*Department Preferences:* * Previous OU experience * Previous experience managing multiple projects * Able to multitask and prioritize tasks *Special Instructions:* If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.
*Diversity Statement:* The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives.
The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.
*Equal Employment Opportunity Statement:* The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures.
This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
*Hiring contingent upon a Background Check? *Yes Job Type: Full-time Pay: $16.
00 per hour Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Paid time off * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift Work Location: In person
• Phone : NA
• Location : 905 Asp Ave, Norman, OK
• Post ID: 9022935867
