Senior Student Program Coordinator (231944)

*Senior Student Program Coordinator for DSAI* *-Job Number: 231944* *Organization:* Engineering Dean *Job Location:* Oklahoma-Norman-Norman Campus *Schedule:* Full-time *Work Schedule:* 8am - 5pm Monday through Friday with occasional nights and weekends *Work Type:* Onsite *Salary Range:* Targeted salary: $19.
23 - $21.
63/hr, based on experience *Benefits Provided:* Yes *Required Attachments:* Resume, Cover Letter *\*\*\*To apply for this job you MUST go to jobs.
ou.
edu and click on, "External Applicants.
" Next, look for the search field that allows you to enter a job number, enter, 231944, this will let you look at the job and apply.
\*\*\** *Job Description:* The Senior Student Program Coordinator for the Data Science and Analytics Program (DSAI) in the Gallogy College of Engineering will function as the sole staff support for the program.
The individual hired for this position will build a strong community with regular, open communication among students, faculty, and staff.
This individual will facilitate admissions, enrollment, assessment, scheduling (courses and meetings), and support for the DSAI program.
*Program Administration Includes:* * Course scheduling.
Build semester schedules working with program, faculty, and classroom management.
Coordinate with faculty and classroom management to post classes offered each semester.
Monitor course schedule for accuracy.
* Text book adoption.
Work with faculty to ensure text books are adopted for each semester.
* Maintain student files.
Create and maintain electronic student file for all DSA students, including application, program of study, advisory conference reports, withdraw notifications, research topic and committee forms, advising notes, and all other relevant information.
* Maintain enrolled student tracking database to provide real time view of program status.
Database should include, but not limited to, enrolled hours, GPA, core courses completed, current enrolled courses, and thesis or non-thesis track.
* Maintain applicant tracking database to track applications as they are submitted, track incomplete applications, or missing items.
Work with each applicant to complete their application.
* Assemble data and prepare annual Program Assessment Report for the DSA program using the TracDat system.
* Prepare administrative reports and data collection for Co-Directors of the DSA program as requested.
* Assist with the preparation of program modifications and changes in Courseleaf.
* Coordinate conferences and DSA Advisory Board meetings.
Including room reservations, agenda and slideshow preparation, refreshment, travel, and incidentals.
* Provide suggestions and implement website content updates.
* Other duties as assigned.
*Budgeting Includes:* * Ensure faculty and student GA appointments are processed in a timely and accurate manner.
* Budget tracking and reconciliation monthly *Recruitment Includes:* * Provide initial contact and proper guidance to all prospective students interested in the DSA master's certificate, dual and accelerated programs.
Coordinate all correspondence and procedures as per the admissions office, international student services office, and the graduate college.
* Process all applications and prepare them for review by the faculty committee.
Input admission decisions in the CollegeNet system.
Reach out to admitted students with a welcome email that includes advising and enrollment information, program contact details.
* Prepare and plan on campus information sessions, attend off campus recruiting events.
* Monitor, edit and update program website and social media (Facebook, Linkedln and lnstagram) to ensure information is current and correct.
*Student Services Includes:* * Manage all academic affairs of graduate students in the DSA program * Advising – work with program director(s) and students to plan and prepare their program of study.
* Enrollment - ensure students enroll in correct sections.
* Graduation - work with students to complete graduation application according to deadlines.
* Thesis Defense - work with students to file for thesis defense, assist with room booking and advertising of defense.
* Withdraw requests - ensure students complete correct paperwork and support program director(s) in necessary communication with the Graduate College.
* Verify international student requirements.
* Assist current students, director(s), faculty, staff, and prospective students to solve problems as they arise.
* Assist in Spring and Fall graduation ceremonies.
*Job Requirements:* *Required Education:* * Bachelor's degree, *AND:* * 12 months in student programming, student services, or closely related experience*.
* *Equivalency/Substitution:* * Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 60 months experience.
*Skills:* * Proficient navigating and maintaining databases * Proficient in MS Office * Strong initiative to independently solve problems * Able to work well with interdepartmental teams and initiatives * Must be able to read and interpret policy as well as State and Federal regulations * Written communication and proofreading skills *Advertised Physical Requirements:* * Sit for long periods of time.
* Occasionally walk and stand.
* Ability to bend, lift, stoop and carry.
* Ability to engage in repetitive motions.
* Frequent exposure to pressure caused by deadlines and busy periods.
* Ability to work effectively with a wide range of constituencies.
.
*Special Instructions: *If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.
*Diversity Statement: *The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives.
The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.
*Equal Employment Opportunity Statement*: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures.
This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
*Hiring contingent upon a Background Check? *Yes Job Type: Full-time Pay: $19.
23 - $21.
63 per hour Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Retirement plan * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift Work Location: In person